4/7/09Pastoral Meeting Minutes

Pastoral Meeting Minutes

4/7/09

Place: Pastor Paul’s house

Present: Pastor Wang, Flora

1.          Prayer

2.          Youth Short term mission trip

A.          Travel dates: 7/18-7/24.

B.          Today Jet World will reserve 18 tickets & arrange 2 vans rental.

C.          4/14 Tuesday 1pm at CCC: Meeting with Steve Seaberry from BGCT mission dept.

                            i.                To discuss increasing BGCT sponsorship for the short term mission

                          ii.                To discuss visiting Waterbury by Pastor Wang or ask Dr. Tyson to video tape the mission place.

D.         VBS materials:

                            i.                Jason will prepare the VBS materials and train mission team.  All youth will attend the training.  The goal for all youth to attend the training class is to equip them to fulfill mission trip requirement and to prepare to teach CCC children in the future.

                          ii.                Mission team will update the VBS budget based on the materials Jason selects.

 

E.           Lodging update:

                            i.                Please review the link: 4/6/09 Waterbury mission update on Lodging

F.           Questions for Dr. Tyson:

                            i.                Lunch: Does mission team bring their own lunch to Waterbury & eat after the children leave WBM or ???

                          ii.                Any serving opportunity in the afternoon & evening?

                        iii.                Mission team plans to visit the universities nearby in the afternoon.

                         iv.                When is the snack time for children during the VBS camp? (10:30am to when?)

                           v.                Crafts: Have other churches already given their choices for the drafts?  If so, what are their choices?  We plan to use BGCT 2007 materials.

G.         Meal arrangement:

                            i.                Meal coordinator: Pastor Wang.

 

H.        Mission trip budget

                         i.                       Flora suggests to invite Sandy to co-work with her to update the budget and do the bookkeeping for the trip.

 

3.          Labor Day Joint Retreat BGCT sponsorship update ( will reduce around 20% from $3500)

A.          3/30/09 Flora sent an e-mail to Patty Lane regarding BGCT sponsorship of $3500. (see attachment 2)

B.          4/6/09 Patty Lane e-mailed to Flora, Rev. Jason Lee, Pastor Paul Wang & Sister Yan regarding the tight budget BGCT facing now, and asking us to look at the joint retreat budget and see if we can cut costs in any way. 

C.          4/6/09 Rev. Jason Lee called Pastor Paul Wang.  Rev. Lee suggested joint retreat co-workers to consider to reduce 20% of BGCT sponsorship of $3500.

D.         4/7/09 Pastor Paul Wang called Rev. Solomon Liu and shared with him regarding the situation.  They shared about the following solution:

                            i.                Rev. Liu will send an e-mail to the attending churches to share the financial difficulties at BGCT and reduce 20% BGCT sponsorship.  Rev. Liu will invites all attending churches to pray for this.

                          ii.                Solutions:

a)      To invite each attending church to contribute $100.

b)      Collect “joint retreat ministry supporting fee” from each camp attendant for $2, or $3 or $4.

c)      Above items will be discussed on 4/21 joint retreat meeting.

4.          Reminder:

l   4/14 Tuesday 1pm at CCC: Meeting with Steve Seaberry from BGCT mission dept.

l   4/21 Tuesday 10am at CCC: Joint retreat meeting

l   5/11-19 Pastor Paul will go to Kyrgyzstan & Norway for short term mission.

l   5/17 Sunday Rev. Stephen Hsieh謝建邦牧師will preach at Chinese worship.

l   Cabin Rent $2500 and cleaning deposit of $400 (Total $2900) will be mailed to Sharon Baptist Church on 7/30/09..

l   Cabin Rent: $3498.00 will be paid on 8/20/09 to First Southern Baptist Church.

5.          請各位執事收到教牧同工會議記錄後，給一個回覆。在回覆中只需寫上一個「閱」字(“read” )。若有任何不同的意見，請隨時溝通。有紅色字的地方是務求回覆的，謝謝執事們過往在會議記錄上，用「閱」(read)字來表達對教牧同工會的支持與鼓勵。盼望神繼續賜給我們有美好的交通。Dear Deacons: Please give us your response after receiving pastoral meeting minutes. We appreciate your support and encouragement through reading the meeting minutes & response. May God continue to grant good communication among us.

6.          Close prayer

 

(Attachment 1)

From: Steve Seaberry <Steve.Seaberry@bgct.org>
To: Don Laing <revlaing75007@yahoo.com>
Cc: MANER TYSON <tyson@snet.net>
Sent: Wednesday, November 26, 2008 10:56:44 AM
Subject: RE: Waterbury project

Don,

 I got your voice message yesterday while on the road to visit family out of state for Thanksgiving.  Thanks for your patience in waiting until after the BGCT annual meeting to get back to the trip planning.  At this time, I can commit to 100% of the airfare for 10 people up to a maximum of $6,000 (based on $600 per person).  This will allow you some direction and flexibility as you talk and plan with Maner.  I know you’ll be interested in keeping the costs as low as possible for each of the team members.  I suggest that you begin to work out the other details with Maner as soon as possible.  Keep me informed as plans begin to come together, especially if the costs seem to be rising.  I can always take a 2^nd look at my budget later to possibly add more $$ if necessary.

 I’ll be back in my office next week.  Let me know if you have any other questions.

 Steve

 

(Attachment 2)

From: Flora Chen <flora75007@gmail.com>
Date: Mon, Mar 30, 2009 at 11:09 AM
Subject: Labor Day Chinese Baptist Churches Jont Retreat
To: Patty Lane <patty.lane@bgct.org>, Patty Lane <patty@pattylane.org>
Cc: Pastor Wang <revwang75007@yahoo.com>, Flora Chen <flora75007@gmail.com>, Yan Zhao <yzh3335@yahoo.com>

Dear Patty,

 

Greeting!

We would like to thank BGCT to sponsor the Chinese Baptist Churches joint retreat. We also thank you for your effort to help us in this matter.

We are now in the process preparing & coordinating for the Joint Retreat.  Can you contact BGCT to mail the $3500 sponsorship to the following:

Carrollton Chinese Church

3219 Wellington Road

Carrollton, TX 75007 

 

Thanks & God bless,

 

Flora Chen

Secretary/Carrollton Chinese Church

 

 

 

From: Patty Lane <Patty.Lane@bgct.org>
Date: Mon, Apr 6, 2009 at 10:33 AM
Subject: RE: Labor Day Chinese Baptist Churches Joint Retreat
To: Flora Chen <flora75007@gmail.com>, Jason Lee <JLee@tallowood.org>
Cc: Pastor Wang <revwang75007@yahoo.com>, Yan Zhao <yzh3335@yahoo.com>

Hello Everyone,

I am working hard to secure this funding.  As I spoke about at the Chinese retreat last week, our budget is very tight and all events are being looked at to see if cost savings can be done.  I have communicated with Jason Lee, the fellowship president, about the need to reduce events or make major reductions in requests.  Please look at this budget and see if you can cut costs in any way.  I will keep looking for additional funds and hopefully no real change in program will be necessary.  The BGCT loves and values the Chinese churches so much and we regret this budget issue.  we keep encouraging churches to give through the cooperative program but with the economy down the giving to churches is also down so the giving thru the cooperative program  is down.  I believe this only a short term situation and we should be back on track next year.  Let me hear from you so I know what you are thinking.

 

Patty Lane | Director Intercultural Ministries

office 214.828.5372 | mobile 214.577.4699 | fax 214.828.5284| www.bgct.org

Baptist General Convention of Texas | 333 North Washington | Dallas, TX 75246-1798